Implementing training throughout an organization presents a few challenges, and LMS systems can help. Trainers need to assess training needs, design and develop a program, and implement the training. But you may not know:
- how the training will be disseminated
- how to keep track of who is enrolled
- how to keep track of participant scores and completion.
A learning management system (or LMS) can help you manage all of these components of training implementation. An LMS is a software application that enables users to create material within it, or upload existing training material on to it. Those materials are then published and accessible to learners via the internet. Learners use a web browser and unique credentials to log in to the LMS. There they can enroll in and complete the training. The LMS keeps track of who is enrolled and who has completed the training.
Keeping Track of Learner Data
Good LMS systems should keep track of other data points in a learner’s experience, too. For example, some LMS systems will track a learner’s individual answers to assessment questions and the start and completion date of the training. Locking course progress until certain achievement standards are met is also an important feature to look for.
Allowing Different Levels of Access
Categorizing LMS users into different system roles will be necessary to prevent learners from being able to access sensitive materials. It is also helpful to categorize LMS users into different roles if there are situations where the author of the training (e.g. a trainer or instructional designer) is not the same person who will be delivering the training. An organization that is considering using an LMS should consider what roles they might need to create within the LMS to limit access. Some typical roles are:
- Administrator/Super User – This person has access to all levels of the LMS and is typically the person who will troubleshoot major issues within the LMS.
- Instructor/Trainer – This person has no technical access and limited editing access, but can create communication to learners as well as see grades or completions.
- Learner – This person has the least amount of access of all. Learners can create communication and view the content.
The administrative features of an LMS can make or break a user experience. Versal, an LMS with a built in course creator, makes it simple for any user to be easily designated a course author or learner. Using the central dashboard, you can manage courses, set access rules and roles, segment groups, and follow learner progress. Versal simplifies the training implementation experience, so you can focus on creating the training you need. To see how it works, sign up for a free trial of Versal today.